Job Description

Job Description

Job Description

POSITION
Office Clerk

OUR MISSION
To empower the youth in our community with equitable access to social, academic, and career opportunities to thrive

OUR VISION
All youth grow up to lead fulfilling lives fueled by their passions, talents, and a love of learning

OUR CORE VALUES
Curiosity, Respect, Ownership, Ganas, Unity, Equity

ORGANIZATION OVERVIEW
Boys & Girls Clubs of the Peninsula (BGCP) proudly stands as the largest expanded learning provider in San Mateo County, dedicated to empowering 6,000 TK-College students across 29 sites from East Palo Alto to Daly City. We believe that talent is equally distributed across Silicon Valley, but opportunity is not, so we are committed to ensuring that socio-economically disadvantaged students have equitable access to the opportunities that will help them thrive in school and beyond. Students benefit from high-quality academic programs, captivating enrichment activities, and access to critical mental health services. With support from our staff, Board, and broader Team BGCP community, we strive to make our community a great place for all kids to grow up.

POSITION OVERVIEW
As Office Clerk, you will work collaboratively with the on-site leadership team and program staff at one of our K-8 school sites, where we provide academic support and enrichment offerings to students. You will provide office, administrative, and logistical support to ensure our program can run in an efficient and safe manner. This role reports to the Assistant Site Director.

ROLES & RESPONSIBILITIES

• Manage the administrative and site operations of the BGCP office during program hours
• Greet, monitor, and track all members and visitors on site, including parents and volunteers
• Maintain inventories of office supplies, first aid supplies, and program materials
• Handle the student sign-in and sign-out process
• Answer phone calls and promptly return messages
• Foster a positive work atmosphere, encourage teamwork, and facilitate constructive exchange of ideas with peers
• Assist in planning and executing special events as required
• Manage site enrollment and daily attendance
• Build positive relationships with students, supporting BGCP behavior standards and discipline policies
• Supervise youth as needed, either in the office or as coverage for a classroom instructor
• Communicate with students and families regarding enrollment and attendance matters
• Generate and share attendance and membership reports with site leadership staff to meet ASES reporting requirements
• Enter all enrollment data into Salesforce, BGCP's database

This job description is not exhaustive and may be subject to modifications based on organizational needs.

QUALIFICATIONS

• Spanish fluency is required
• Commitment to BGCP's mission and vision and working with youth
• Experience working with diverse youth and communities of color
• Keen attention to detail and ability to create systems for efficiency and effectiveness
• Maturity and strong communication skills
• Energy, leadership skills, strong initiative, ability to motivate through positive reinforcement
• Positive attitude, team player, strong customer service orientation
• Administrative experience with an excellent knowledge of standard office practices

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, bending at the waist, reaching overhead, crouching, squating, and/or crawling; and significant fine finger dexterity. Generally the job requires 20% sitting, 80% walking & standing. Work environment noise level is usually moderate but can be noisy at times. All requirements are subject to reasonable accommodations.

LOCATION

San Mateo Park Elementary School, San Mateo

IMPORTANT ONBOARDING & TRAINING DATES:

• Onboarding Training (Required for All New Hires):
  Date: Attend one full-day session on July 29, 30, or 31
  Time: 9:00 AM – 5:00 PM
  Location: 401 Pierce Rd, Menlo Park, CA 94025
• Be Great Conference (All-Staff Training Week):
  Dates: August 4 – August 8
  Time: 9:00 AM – 5:00 PM
  Location: Cañada College, Redwood City, CA

WORK SCHEDULE

Monday, Tuesday, Friday: 12:00 pm - 6:15 pm

Wednesday: 12:00 pm - 6:00 pm

Thursday: 10:00 am - 6:00 pm

COMPENSATION & BENEFITS

• Employment Status: Part Time, Hourly
• Pay Range: $22.00 - $25.00 per hour, depending on experience (DOE)
• Health Benefits:
• If you work less than 30 hours per week, you are not eligible for benefits
• Retirement Benefits: You will be able to participate in our 401(k) retirement plan after ninety days of employment
• Contributing to a thriving community for youth growth: Beyond measure

As part of the hiring process, BGCP requires candidates to complete LiveScan fingerprinting, a background check, and a tuberculosis (TB) evaluation or test.

Disclaimer: The above declarations are not intended to be an "all-inclusive" list of all duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

BGCP is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. We provide equal employment opportunities for all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ethnicity, age, disability, genetic information, medical condition, marital status, military or veteran status, or any other characteristic or combination of characteristics protected under applicable law. BGCP is dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. We actively encourage candidates from all backgrounds to apply for positions within our organization.

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