Job Description

Job Description

The Director of First Impressions plays an important role in setting the tone for the organization. As the first and last person agents and clients see when they are in the office, the Director of First Impressions is instrumental in making sure clients and agents alike have a positive experience. Smart, sparkling personality needed to be a KEY member of a top 10 Real Estate Brokerage in Las Vegas.

This is a part time position with a wide variety of clerical duties and tasks that can grow into a full time position. This is not your average desk job! The position includes, but is not limited to, greeting clients and agents, Answering and screening phone calls, and many other drop-and-go demands of a busy office. This position is responsible for front desk reception and general office administration.

We are looking for a dynamic & enthusiastic individual who can adapt to varying situations and personalities. Must be a motivated self-starter, exceedingly well organized, flexible, and reliable. Looking for strong computer skills, attention to detail, and a willingness to learn new things!

Responsibilities

• Welcome Agents & Clients to set a positive office atmosphere
• Open and close the office 8:15a-5:15p
• Answer the phone, take messages and redirect calls to appropriate person
• Ensure delivery of closing packages to agents & Compliance Coordinator
• Maintain common areas such as kitchen, open desk spaces, bathrooms & marketing area to make sure they are fully stocked, organized and cleaned
• Check common areas throughout the day such as bathrooms, marketing area, kitchen area, open desk spaces
• Ensure kitchen is cleaned, and stocked including cleaning the kitchen fridge
• Perform inventory of office supplies/ marketing area and coordinate what needs to be order to the appropriate person
• Sort and distribute incoming mail & packages to both offices
• Maintain the Jive Phone system as well as office mail system
• Ensure music is upbeat & maintained the volume of all speakers
• Monitor printer supplies such as ordering ink, changing out cartridges, following up for paper delivery 
• Organize and maintain files and records, update when necessary
• Oversee all conference rooms, set clients in conference rooms with waters
• Maintain mini fridge in front for low water supply
• Keep organization of the office layout
• Duties as assigned that may vary depending on business needs

Requirements

• Outstanding people skills
• Big smile
• Positive thought process
• Candidate must be able to communicate professionally both in person and in writing
• Excellent communication skills
• Serves clients by greeting, welcoming, and directing phone calls and visitors appropriately, must have excellent phone skills
• Self-motivated and able to perform tasks independently
• Experience with Google Suite is a must
• Ability to work on multiple assignments and prioritize
• Strong attention to detail and excellent organizational skills
• General administrative and clerical support, accepting deliveries and couriered documents, and maintaining office equipment/office space
• Must be able to work in a busy, quickly changing, fast-paced environment
• Exceptional customer service skills are essential for success in this role
• Neat, Clean, and Professional Appearance
• Real estate experience is a plus but not required.
• Must be able to lift up to 25 pounds (office supplies, water cases, etc.)

Job Type: Part- Time (24 hours minimum per week) 

Pay: $18-$23

Benefits: 

• 401k 

Schedule: 

• 8 hour shifts
• Days vary but the schedule is between Monday - Friday. No weekends 
• Work hours are from 8:15am - 5:15-pm nonnegotiable 

Education:

• Associate (Preferred)

Experience:

• Google Suite: 1 year (Preferred)
• Administrative Experience: 1 year (Preferred)

Work Location: In person

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