Job Description

Job Description

The Marketing Coordinator plays a vital role in supporting the Marketing Director and serving the marketing needs of all agents within our Indianapolis office. This role ensures the seamless delivery of high-quality, brand-aligned marketing across all channels—from digital to print—while maintaining the elevated aesthetic and service standard that defines our boutique brokerage.

Daily responsibilities include executing marketing materials through our proprietary platform, providing in-person marketing support and troubleshooting, and maintaining consistent, professional interaction with our network of luxury real estate agents.

The ideal candidate thrives in a fast-paced environment, balancing multiple priorities and collaborating across departments to produce marketing that enhances visibility, engagement, and growth for both agents and the brand.

Key Responsibilities

• Marketing Operations Support : Assist the Marketing Director with day-to-day operations including project management, timelines, vendor coordination, and campaign tracking.
• Listing Marketing : Support agents in bringing listings to market by coordinating photography, signage, print collateral, social media promotion, and digital advertising, ensuring brand consistency and timely execution.
• Content Creation and Coordination : Draft, edit, and schedule marketing content including email campaigns, social media posts, newsletters, and website updates. Partner with internal teams to gather stories, property highlights, and company updates.
• Design and Brand Alignment : Maintain and uphold brand guidelines across all materials. Coordinate with designers or vendors to produce professional, visually consistent marketing assets.
• Event Support : Assist with planning and execution of company events, client appreciation experiences, and community partnerships that enhance brand presence.
• Digital Marketing and Analytics : Help manage social media channels and website updates. Track engagement metrics and compile reports to measure performance and identify areas for growth.
• Agent Support : Serve as a resource to agents for marketing tools, materials, and best practices. Provide assistance with listing templates, marketing requests, and campaign coordination.
• Vendor and Partner Management : Coordinate with photographers, printers, digital vendors, and media partners to ensure high-quality and timely delivery of marketing materials.

Qualifications & Experience

• Bachelor’s degree in Marketing, Communications, Design, or a related field preferred.
• 3+ years of experience in marketing, preferably within the real estate, luxury, or lifestyle industries.
• Strong understanding of branding, digital marketing, and social media strategy.
• Proficiency in Microsoft Office Suite, Canva, and social media management tools. Adobe Creative Suite experience a plus.
• Exceptional organizational skills and the ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills with strong attention to detail.
• Collaborative mindset and strong interpersonal skills; comfortable working with agents, leadership, and external partners.
• A proactive, creative problem solver who thrives in a fast-paced, high-standard environment.

The Agency is a global, boutique real estate brokerage representing a portfolio of properties across the world’s prime markets and celebrated destinations. The Agency is one of the fastest-growing luxury, boutique brands in the world. Our clients and agents benefit from our international team across in-house creative, public relations, and technology. The Agency has closed more than $60 billion in real estate transactions since 2011, comprising over 150+ offices in 11 countries and counting.

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