Job Description

Job Description

Job Description

Description:

DUTIES AND RESPONSIBILITIES:

Under the supervision of the Corporate Administrator, the Program Administrator will plan, develop, implement, evaluate, and promote a 6-bed crisis residential treatment facility for the stabilization, support, and treatment of adolescents who have mental/emotional disabilities in compliance with DSS/CCL requirements. The Program Administrator will coordinate hiring and training of new personnel, supervise floor staff, and ensure a positive work environment.

ESSENTIAL DUTIES :

The below essential job functions are required for this role. Reasonable accommodations will be made for individuals with disabilities to allow them to perform these essential functions. This list is not exhaustive, and additional duties may be required at management’s discretion.

1. Hire, train, supervise, evaluate, and separate all program staff in accordance with job descriptions, overall program needs and in accordance with Sunol Hills, LLC’s, Policies and Procedures.

2. Facilitate a positive, integrated, cohesive and supportive work environment and attitude among all program personnel.

3. Oversee and monitor compliance with Sunol Hills, LLC’s, expected standard of Medi-Cal billing productivity, including completing the attendance sheet for all clients on a weekly basis.

4. Be physically present in the facility for the entirety of their work schedule unless tending to client/program-based needs, such as transporting clients or picking up supplies/medicines. Any off-site work will need to be approved by the Corporate Administrator.

5. Provide supervision, training, safety training, program orientation, and organization of training for staff development. Coordinate staff schedules and always assure coverage, including beeper crisis coverage.

6. Maintain linkages with County and community programs and participate in problem solving sessions when necessary.

7. Act as continuity person for all treatment team activities and act as replacement for other staff in matters relating to program and treatment issues. Promote services to County and private insurances.

8. Coordinate the documentation and transfer of information necessary to assure continuity of treatment and monitor the maintenance of client files and records necessary for Medi-Cal and other funding reimbursement, on a daily, weekly and monthly basis.

9. Maintain referral log and monitor information necessary for preparation of statistical, demographic and administrative or contract reporting, coordinating systems and reporting requirements with Corporate Administrator.

10. Review client records for proper charting in accordance with Medi-Cal, Medicare, and QA standards, and assure compliance regarding the documentation of medications distribution and medications monitoring.

11. Document all outside program contact with clients, ex-clients, family and friends, etc.

12. Ensure a clean, healthy, and safe environment for consumers and staff in accordance with Infection Prevention control standards. Assist staff with household cleaning and maintenance requiring use of household and industrial cleaning agents (responsible for MSDS postings) to assure public, staff and client safety.

13. Assist with shopping and meal preparation, as needed.

14. Always assure client health and safety and maintain confidentiality of client and staff (personnel issues and others). Obey all local, state and federal laws and Sunol Hills, LLC’s, Policies and Procedures.

15. Develop cross-cultural awareness of a culturally diverse client population and apply appropriate interventions in assisting them with socio-cultural issues.

16. Coordinate program schedule to ensure adequate staffing at all times and provide on-call coverage at all times for the program.

17. Complete personnel required paperwork in a timely and accurate manner.

18. Attend and participate in all meetings, client conferences, staff meetings, program planning meetings, linkage meetings and others as required by the supervisor.

19. Requires driving own vehicle to transport consumer(s) when the program vehicle is unavailable, or when medical appointments or referral for client services is required.

20. Comply with Sunol Hills, LLC’s, policy requirement to submit proof of valid CDL, maintain a good driving record and submit proof of automobile insurance for current period of coverage.

21. Must obey all federal, state, and local laws and Sunol Hills LLC’s, Policies and Procedures.

22. Attend all required training and events and complete required web training by due dates.

23. Perform all other duties and responsibilities as assigned by the supervisor.

Items 1-22 are essential functions.

Job Descriptions are subject to change without notice based on the needs of the Agency/Program.

REQUIRED EDUCATION, SKILLS AND EXPERIENCE :

Education :

Completion of B.A. Degree in social, health, behavioral or related field.

Experience: At least two (2) years’ experience in mental health work in a community-based setting with management and supervisory experience. Must have demonstrated an understanding of participation in a network of community-based social rehabilitation services. Must have had experience in the planning, development, implementation, and evaluation of programming in a psycho-social rehabilitation milieu. Must have knowledge of and ability to perform within treatment modalities appropriate for program population. Must have demonstrated progressively responsible business and/or management experience. Bi-cultural/bi-lingual experience is an asset. Staff not meeting the experience requirement will adhere to a strict development plan.

Core Competencies:

· Interpersonal Skills: Must be able to deal effectively with a wide variety of personalities and situations requiring tact, poise, friendliness and sensitivity.

· HIPAA Compliance: Must be able to maintain the privacy and security (including data integrity) of client PHI through the consistent application of reasonable safeguards and company policies and procedures.

· Flexibility: Skill and ability to adapt to changes in programmatic program policies and procedures. Must be able to work overtime as dictated by the needs of the program.

· Communication: Must be able to speak, read, and write in English at the level necessary to perform all job duties safely and competently. Must be able to communicate verbally by phone in a concise and clear manner.

· Good Judgement: Must be able to consistently apply good judgement, using available resources, company policies in the context of each individual situation. Must remain pleasant and positive while interacting with clients. Must be able to think critically and manage a difficult population

· Teamwork: Must be supportive and helpful with team members; must assist co-workers by upholding and reinforcing company policies and requirements conveyed to clients.

· Mental Abilities: Must be able to think clearly and manage multiple changing priorities, comprehend technical and clinical writing and interpret and communicate important information to each level of supervision. Requires skill and knowledge of psycho-tropic medications, their effect when substance abuse issues are present, DSM V diagnoses, contract management and reporting, and ability to interpret statistical data.

· Physical Environment and Tools: This role is performed in a 24-hour rehabilitation/clinical environment. It requires the use of household and industrial cleaning materials, as well as standard office equipment, such as phones, fax machines, computers and filing cabinets. The job is sometimes performed outdoors, e.g, taking clients on outings. Must be able to drive safely in heavy traffic and inclement weather.

· Physical Abilities: Job functions may include shopping, program/household chores, etc. Must be able to safely lift 40 lbs. one to three times a week and have the ability to navigate several flights of stairs in each work period.

· License Required: Must have a valid California Driver’s License--Class III/C, provide proof of automobile insurance, and meet insurability requirements of Sunol HIlls, LLC.

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that might be requested of the employer/contractor for this job. Duties, responsibilities and activities may change at any time with or without notice.

ADDITIONAL ELIGIBILITY QUALIFICATIONS

Employment is contingent upon proof of eligibility to work: 21 years of age, verification of degree/credentials, satisfactory health exam and tuberculosis testing, annual flu vaccination, background clearance, submit proof of valid California Driver’s License, good driving record (must meet insurability requirements of Sunol Hills, LLC, carrier), submit proof of auto insurance for current period of coverage (employees who drive to and from work on agency business or any other agency business), successful completion of CPR and First Aid training, and agree to uphold all Sunol Hills, LLC, Policies and Procedures: Policy on Confidential Information, Policy on Outside Employment, Policy on Prohibiting/Preventing Workplace Violence, Policy to Prohibit Harassment in the Workplace, Policy on Ethics, agree (by signature) to adhere to Drug-Free Workplace Policy, Policy on Abuse Reporting, compliance with Workplace Injury and Illness Prevention Policies, and compliance with HIPAA Rules and Regulations, Email and Privacy, Use of Information, Equipment and Technology Code of Conduct Policy, Sex Offender Lifetime Registration - Applicant Tenant Policy on Nondisclosure.

AUTHORIZATION SECURITY CLEARANCE:

Must be able to work in the United States without sponsorship.

EEO STATEMENT:

Sunol Hills, LLC, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics or any other charateristic protected by Federal, State or Local Law. In addition to federal law requirements, Sunol Hills, LLC, complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Employment Relationship

Job descriptions are not intended as and do not create employment contracts. Sunol Hills, LLC, maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Benefits :

· Health Care Plan (Medical, Dental & Vision) for Full-Time Employees

· Retirement Plan (401k, IRA) for Full-Time Employees

· Life Insurance (Basic, Voluntary & AD&D) for Full-Time Employees

· Paid Time Off (Vacation, Sick & Public Holidays)

· Family Leave (Maternity, Paternity)

· Training & Development

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