Job Description

Job Description

Position Overview

We are seeking a highly organized and adaptable Administrative Assistant to support our executive team and broader organization. This individual will play a key role in managing executive calendars, assisting with recruitment coordination, and ensuring smooth day-to-day operations. The role also includes handling administrative tasks, supporting team events, and occasionally running errands or managing special projects.

The ideal candidate is professional, resourceful, and comfortable working in a fast-paced environment with shifting priorities. Flexibility is essential — while most work occurs during standard business hours, some evenings and weekends may be required to support executives and candidates, with flexible time off during the week in return.

Key Responsibilities

• Manage, coordinate and schedule executive team schedules, ensuring alignment across multiple calendars.
• Provide recruitment support, including candidate communication, interview scheduling, and coordination with hiring managers.
• Assist with planning and coordinating team events, meetings, and company functions.
• Handle administrative tasks as needed
• Run occasional errands and provide general support to executives
• Proactively anticipate needs and resolve scheduling or logistical conflicts.
• Maintain a professional and welcoming presence in all interactions, representing the company with discretion and integrity.

Qualifications

• 2+ years of administrative, executive assistant, or operations experience preferred.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills; highly professional demeanor.
• Tech-savvy and proficient in scheduling software, Microsoft Office/Google Suite, and video conferencing platforms.
• Able to work occasional evenings and weekends, with flexible scheduling during the week.
• Self-starter with a proactive, can-do attitude and strong attention to detail.
• Trustworthy and reliable, with the ability to handle confidential information.

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